Alemba - Work for Alemba - Project Administrator

Project Administrator

Part-time • Send, UK

Reporting to the VP Projects, the Project Administrator will assist Project Managers and Product Consultants in the day-to-day activity management of Alemba’s projects. Key responsibilities will include:

Duties & Responsibilities:

  • Set up team sharing for documents with agreed access levels
  • Assisting the VP Projects with administration and reporting functions of the department
  • Maintaining status of projects using Alemba’s chosen project recording\ management software and manage defect lists, issue and risk logs
  • Provide logistic support for the Consultants (e.g. booking travel and accommodation for customer visits
  • Record requests that are received by the consultants (i.e., requests for effort estimates or quotations)
  • Co-ordinating the receipt of daily reports from consultants and the issuing of these to Customers or Alemba Project Managers
  • Use the time sheets, tracking time spent on projects and interfacing with Finance to produce correct and on-time invoices.
  • Enter details of time spent on projects into the time-recording system. Calculating and reporting on utilisation and billing levels for fee earning Consultants.
  • Log issues, bugs or enhancements and assisting in the user testing of PRM functionality in vFire releases.
  • Be responsible for allocated process diagrams, both set up and maintenance


  • Ideally experience of maintaining Projects and Project Statuses using project recording\ management software.
  • Ideally experience of managing defect lists, issue and risk logs
  • Experience of providing logistic support for project teams (e.g. booking travel and accommodation for customer visits

Personal & Professional Qualities:

  • Computer literate and in particular be proficient with Microsoft packages such as Project, Excel and Word.
  • Ability to work independently as well as part of a team.
  • Good organisation and skills and able to set up and maintain numerous files and document libraries in a way that is easy to understand and follow
  • Methodical with an eye for detail
  • Good time management and be able to prioritise workload
  • Ability to meet deadlines
  • Good communicator at all levels, verbally and written

Please contact Caroline Taylor (HR Manager) for more details or apply here.