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Delivering Value Through ITIL Excellence – St. Helens Council Raises the Bar with Alemba Service Manager

St. Helens Council • Government • UK

St. Helens Council, serving 180,000 residents and over 7 million annual visitors, became the first UK local authority to achieve ISO/IEC 20000 certification with Alemba Service Manager (ASM) playing a pivotal role. The Council selected ASM to support their digital transformation efforts and raise the standard of IT service delivery across the organization.

St. Helens Council

Reach

  • Population served: 180,000
  • Visitors supported annually: 7 million
  • Council employees supported: 3,000+
  • Monthly IT incidents logged: 2,200
  • Self-service users: Shift workers, roaming staff, and office-based employees

Benefits

  • 98.5% of incidents resolved within SLA
  • 80% ISO/IEC 20000 compliance achieved with ASM
  • Nearly 60% of calls resolved by first-line team
  • Automated, auditable ITSM processes
  • Scalable and easy to customize for future growth
  • Improved visibility into IT operations and service delivery
  • Integrated customer portal for 24x7 access

The challenge

To support its mission of delivering exceptional public services and achieving ISO/IEC 20000 certification, St. Helens Council needed to replace a traditional Help Desk model with a modern, process-driven ITSM platform. Key objectives included:

“Implementing Alemba Service Manager has been pivotal for us in terms of delivering tangible business benefits to the wider organisation.”

  • Automating and auditing ITSM processes
  • Supporting ITIL best practices
  • Improving visibility of IT operations
  • Enhancing first-line resolution rates
  • Ensuring scalable service delivery for a large, diverse user base

The solution

St. Helens Council selected Alemba Service Manager for its powerful automation, flexibility, and proven support for ITIL best practices. Key features implemented include:

“Now we have much greater visibility, not just of our IT estate, but of how individuals are performing and how we’re delivering against SLAs.”

  • Federated CMDB with Zenworks integration
  • Incident, Problem, and Change Management
  • Service Level Management
  • Integrated Customer Portal for 24x7 self-service
  • Knowledge Base for user empowerment and call reduction
  • Bulletin board for known errors and outage notifications

Following implementation and training by Alemba, the council IT team now operates a streamlined service desk with 5 analysts resolving nearly 60% of calls at first contact.

A foundation for ISO success and continuous improvement

St. Helens Council leveraged ASM’s audit trail and automation capabilities to meet ISO/IEC 20000 requirements, achieving 80% compliance at launch. The system’s comprehensive SLA reporting and control processes helped establish:

“St. Helens is the first authority in the UK to be awarded certification against the ISO/IEC 20000 standard, and the fact that we were able to achieve compliance relatively easily is clearly down to Alemba Service Manager.”

  • Formalized Availability, Capacity, Change, and Release Management
  • Budgeting, accounting and cost-benefit analysis for IT investments
  • A fully integrated Service Desk with visibility of both assets and service performance
St. Helen’s Town Hall

St. Helen’s Town Hall

About St. Helens Council

Founded in 1974, St. Helens Council is a high-performing local authority based in Merseyside, UK. Recognized as a top performer by the Audit Commission, it is committed to delivering value-for-money services, quality public engagement, and continuous improvement through IT innovation.

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